Bookings Assistant - Permanent (3-5 days a week)

Bookings Assistant - Permanent (3-5 days a week)

Location:
Yagoona, NSW Australia
Employment Type:
Permanent (3-5 days a week)

Quiz Worx is a creative children’s ministry group that exists to share Jesus with kids everywhere. We do this mainly through performing creative live shows in schools, churches, and community events. In 2024 we performed 825 shows, to approximately 100,000 kids, throughout NSW and QLD.

And we want to grow in order to share Jesus with even more children.

So Quiz Worx is looking for a dynamic and enthusiastic Bookings Assistant to help us continue to grow and thrive.

If you love Jesus, have the gift of administration, enjoy planning itineraries, and love encouraging others, then please apply today. 

JOB DESCRIPTION:

• This role supports our Bookings & Project Coordinator/Office Administrator
• Be part of a highly motivated team, working to share Jesus with kids everywhere

The successful candidate will be based in our Yagoona (NSW) office and will be tasked with providing support to our Bookings & Project Coordinator/ Office Administrator.

Your primary responsibility in this role will be: 

Bookings Organisation
 
You will be responsible for assisting with the organising and coordinating of Quiz Worx show bookings and tours.

You will provide support for and report to our Bookings & Project Coordinator/Office Administrator, working closely with her. Your specific tasks will include:
 
Show Booking Organisation. This involves:

• Communicating with new and existing contacts via various channels (phone/email/sms/post)
• Taking and managing show bookings, liaising with show booking contacts and internal stakeholders, maintaining our performance calendar.
• Responding to inquiries via phone/email
• Data Entry and CRM maintenance

Tour Organisation. This involves:

• Creation & Coordination of all details required for tours, to include initial outreach to stakeholders, taking and managing bookings, creating itineraries, including accommodation and transport, all Google Calendar entries
• Keeping detailed spreadsheets showing all tour correspondence accessible for multiple stakeholders
• Liaising with performers regarding all tour details before departure

Assisting with the Quiz Worx Calendar & Performers

• This includes tours, individual & weekend shows, Holiday Kids' Clubs, meetings, resource deadlines, and communicating with and sending reminders to all permanent and casual staff, and volunteers.

JOB REQUIREMENTS:

The ideal candidate will have:

• A deep passion to know Christ and make Him known, especially to kids.
• A mature Christian faith and active involvement in a Christian church.
• Excellent interpersonal and communication skills via phone & email.
• High attention to detail and accuracy.
• Strong organisational skills and the ability to multi-task.
• A can-do and positive attitude.
• Diplomacy and negotiation skills.
• The ability to work well within a team.
• Strong time-management skills.
• Proficiency with Microsoft Office Suite and Google Apps (Gmail, Calendar, Sheets, Drive, etc).
• Experience teaching RI/SRE is a plus!

Successful candidates require a Working With Children Clearance and must be legally authorised to work in Australia.

Salary:

The annual full-time salary for this role is $70,000. Quiz Worx in compliance with Government regulations will pay 11.5% of your salary towards a superannuation fund of your choice.

Support-raising is a component of everyone's role at Quiz Worx and you will receive training and support to help you in this aspect.

If this sounds like you and you want to help us share Jesus with 150,000+ kids in NSW, QLD and around Australia each year,apply today. Send a copy of your resume and a cover letter detailing what you will be able to bring to this position and why we should consider your application to Nic Koeck, General Manager at info@quizworx.com.au.

The position will be filled when a suitable candidate is found so apply as soon as possible to be considered for the role. Thanks!